The Paperless Office (ERP) software is independent customized software, which is also integrated in a central networking environment. The software includes Import Module, Local Purchase, Inventory, Sales, Collection, Payment, RMA, Financial Accounting, Integrated MIS and Security Module and gives a permanent solution to make any concern Paperless. A centralized database will be used for synthesizing these systems, which will be maintained in a central server. The workstations will be used for accessing the master database and as terminals.
Import Module :
Entering PI and Vendor Information
Keeping figures in USD and Local currency
Instant costing of Import
Cost allocation to different products based on the costing method provided
Allocation of freight charge based on the weight/ CBM ratio
Allocation of other costs based on value ratio
Freight information, Bank Information, Insurance information, Other charges information, Tax and Port information
Provision of LIM accounts / LTR
Direct import without LIM or LTR
Import Information brand, category and Product group wise
Import volume for any date range
Company wise import reporting (those who have more than one importing company)
Quantity and costing information history (vendor wise/ LC wise/ Import no wise)
Purchase Module (Imported and Local Purchase) :
Supplier/Vendor Setup option
Product information (Brand, Category, Model and group)
Serial no tracking of each product
Bar Code Provision for any product
Adjustment provision of Purchase
Date wise Purchase with Summary/ Analysis option
Instant ledger for Purchase
Purchase return option with analysis reporting
Party Payment option with Analysis
Inventory Module :
Item wise/category wise, Group and Brand wise Current Stock
Serial number tracking and searching facilities
RMA Stock Provision, Pipeline stock, Bad stock
Consolidated Stock Report
Detail stock report (with serial)
Combined stock report (with Current stock, Bad Stock, Replacement Stock and LIM stock)
Stock history with purchase date and analysis of warranty period remaining time
Replacement Stock report (with status)
Stock Transfer Analysis
Sales Module :
Sales order generation by sales person
Customer History and performance tracking
Payment Promise date keeping
Credit limit set for different customers
Sales Analysis option
Sales return provision with analytical reporting
All analysis on profitability
Sales performance analysis
Credit note
Credit list
Reorder point, Minimum inventory and Booking Report
Cheque In and Out tracking
Provision of making the cheque dishonor
All collection and cheque analysis with treatment
Dealer Control and General MIS :
Credit limit and Ledger limit
Auto blocking option of dealer based on several user defined rules
Credit days allocation and aging of Accounts Receivables
Force and auto process of Party control
Conditional Limit and Specific product Limit
Activity Log tracking of Party
Party performance and evaluation
Credit history tracking
RMA Module :
Receiving complain from clients (after sales)
Auto reminder of warranty period
Detail report of complain received
Testing activities of clients' complains
Replacement Out and In with analytical reporting
Customer delivery with different options of replacement
Financial Accounting System :
Assigning Group Accounts, control and subsidiary account
Chart of Accounts
Contra Accounts Setup
Declaration of Cost center and assigning expenses and revenue against that center
Voucher entry (Debit/Credit/Journal)
Voucher Posting tracker and Inventory accounts
Bank Reconciliation
Ledger report (Single and Group) at any moment
Aging of accounts receivable
Aging of Accounts payable
Cash book
Payment/ Received Account
Trial Balance, Balance Sheet and Income Statement
Security :
Three levels of user passwords
User accounts creation and giving permission by the System Administrator (SA)
Logon and logout information of user
Menu level security permission
Audit Trail on required events
Hourly back up facilities to avoid damaging your valuable data
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